Privacy Policy
Last Updated: February 7, 2026
1. Introduction
This Privacy Policy describes how Madis Sp z o.o. ("we," "us," or "our") collects, uses, and protects your personal information when you visit our website.
Company Information:
- Legal Name: Madis Sp z o.o.
- KRS: 0001213822
- NIP: 9462762163
- REGON: 54357378700000
- Address: Fryderyka Chopina 24, 20-026 Lublin, Poland
- Email: info@madis.it.com
By using our website, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
2.1 Information You Provide to Us
We collect information that you voluntarily provide when you:
- Submit contact forms
- Apply for job positions or submit candidate applications
- Communicate with us via email
This information may include:
- Full name
- Email address
- Phone number (if provided)
- Any other information you choose to include in your message or application
2.2 Information Collected Automatically
When you visit our website, we automatically collect certain technical information:
Device and Browser Information:
- Browser type and version
- Operating system
- Device type (desktop, mobile, tablet)
- Screen resolution
- Referral source (the website you came from)
Location Data:
- Approximate geographic location based on your IP address (country, city, region)
- IP address (stored temporarily during your session only)
3. How We Use Your Information
We use the collected information for the following purposes:
3.1 Contact Form and Application Data
- To respond to your inquiries and requests
- To process job applications and evaluate candidates
- To communicate with you about our services
- To maintain records of our communications
3.2 Technical and Location Data
- To analyze website traffic and understand visitor demographics
- To improve our website functionality and user experience
- To detect and prevent technical issues
- To ensure security and prevent fraud
4. Legal Basis for Processing (GDPR)
For users in the European Economic Area (EEA), we process your personal data based on:
- Consent: When you submit a contact form or application, you provide explicit consent for us to process your information
- Legitimate Interests: We have a legitimate interest in analyzing website traffic, improving our services, and responding to inquiries
- Legal Obligations: We may process data to comply with applicable laws and regulations
5. Data Retention
We retain your personal information for different periods depending on the type of data:
- IP Address and Location Data: Stored only during your active session and automatically deleted when you leave the website
- Contact Form Submissions: Retained for as long as necessary to respond to your inquiry and maintain communication records (typically 2-3 years)
- Job Applications: Retained for the duration of the recruitment process plus an additional period as required by Polish labor law (typically 1-3 years)
You may request deletion of your data at any time by contacting us at info@madis.it.com.
6. Data Sharing and Disclosure
We do not sell, rent, or share your personal information with third parties, except in the following circumstances:
- Legal Requirements: We may disclose information if required by law, court order, or government regulation
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new owner
- With Your Consent: We may share information with third parties when you have given us explicit permission to do so
7. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
8. Your Rights
Depending on your location, you may have the following rights regarding your personal data:
8.1 GDPR Rights (EEA Users)
- Right to Access: Request a copy of the personal data we hold about you
- Right to Rectification: Request correction of inaccurate or incomplete data
- Right to Erasure: Request deletion of your personal data ("right to be forgotten")
- Right to Restriction: Request limitation of processing of your data
- Right to Data Portability: Receive your data in a structured, machine-readable format
- Right to Object: Object to processing based on legitimate interests
- Right to Withdraw Consent: Withdraw consent at any time (without affecting prior processing)
8.2 CCPA Rights (California Users)
- Right to Know: Request information about the categories and specific pieces of personal data we collect
- Right to Delete: Request deletion of your personal information
- Right to Non-Discrimination: You will not receive discriminatory treatment for exercising your privacy rights
8.3 Exercising Your Rights
To exercise any of these rights, please contact us at:
- Email: info@madis.it.com
- Mail: Madis Sp z o.o., Fryderyka Chopina 24, 20-026 Lublin, Poland
We will respond to your request within 30 days (or as required by applicable law).
9. Children's Privacy
Our website is not intended for children under the age of 16. We do not knowingly collect personal information from children. If we become aware that we have collected personal data from a child without parental consent, we will take steps to delete that information.
If you believe we have collected information from a child, please contact us immediately at info@madis.it.com.
10. Cookies and Tracking Technologies
We currently do not use cookies or similar tracking technologies on our website. If this changes in the future, we will update this Privacy Policy and provide appropriate notice and consent mechanisms.
11. International Data Transfers
We are based in Poland (European Union). If you are accessing our website from outside the EU, please be aware that your information may be transferred to, stored, and processed in Poland. We ensure that such transfers comply with applicable data protection laws.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make changes, we will update the "Last Updated" date at the top of this policy.
For material changes, we may provide additional notice (such as a prominent notice on our website homepage or email notification).
13. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Madis Sp z o.o.
- Email: info@madis.it.com
- Address: Fryderyka Chopina 24, 20-026 Lublin, Poland
- KRS: 0001213822
14. Supervisory Authority
If you are located in the EEA and believe we have not addressed your concerns adequately, you have the right to lodge a complaint with your local data protection supervisory authority.
For Poland, the supervisory authority is: UrzÄ…d Ochrony Danych Osobowych (UODO)
Effective Date: February 7, 2026
This Privacy Policy is governed by the laws of Poland and applicable EU regulations, including the General Data Protection Regulation (GDPR).
